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Department of Supply Chain Management

Fair, open and competitive procurement for the University.

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Ag. Head of ProcurementMs. Edith Wambui Matu
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01

About the Department

The Department of Supply Chain Management manages the University's procurement of goods, works and services and the disposal of assets. It operates under the Public Procurement and Asset Disposal Act, 2015 (PPADA) and its Regulations, 2020 (PPADR), and reports to the University Management Board, the University Council and oversight bodies such as the Public Procurement Regulatory Authority (PPRA).

Its work covers procurement planning, tendering, evaluation, contract administration, supplier registration, compliance reporting and asset disposal, giving every eligible supplier a fair, open and competitive opportunity to do business with the University.

02

Procurement Services

For suppliers and the public:

01

Publishing tender notices and tender documents.

02

Registering (pre-qualifying) suppliers for goods, services and works.

03

Answering clarification requests and holding pre-bid meetings.

04

Supporting AGPO suppliers (youth, women and persons with disabilities).

04

Supplier Information

Any person or firm that meets the eligibility requirements in the tender document and is not debarred can bid.

Businesses owned by youth, women and persons with disabilities can use the AGPO preference: 30% of procurement is reserved for these groups.

30%

of procurement is reserved for these groups

05

Procurement Process

Procurement follows a defined cycle:

  1. 01need identification and planning
  2. 02method determination
  3. 03advertisement and solicitation
  4. 04evaluation and award
  5. 05contracting and delivery
  6. 06payment
  7. 07record keeping

Each stage is documented to ensure value for money, transparency and compliance with PPADA 2015.

06

Procurement Plans

The Annual Procurement Plan lists what the University plans to buy in the financial year, with the procurement method and expected timing.

07

Policies & Regulations

Procurement is guided by:

Public Procurement and Asset Disposal Act, 2015 (PPADA)

Public Procurement and Asset Disposal Regulations, 2020 (PPADR)

Guidelines and circulars from the Public Procurement Regulatory Authority (PPRA)

The OUK Citizens Service Delivery Charter

Service charter
08

FAQs

Download them from the Tenders or Downloads page. Under the guidelines in the Citizens Service Delivery Charter, tender documents are provided within 10 minutes.

Complete the OUK Pre-Qualification Document for the categories you want to supply. Registration takes up to 60 days.

Access to Government Procurement Opportunities. It reserves 30% of procurement for businesses owned by youth, women and persons with disabilities. Attach your AGPO certificate to your registration or bid.

Yes. Send it in writing before the deadline in the tender document. Answers are shared with all bidders.

Bidders are notified in line with the regulation timeline.

Within 90 days after OUK receives the relevant documents, such as the invoice and delivery or inspection certificates.

You can request the Public Procurement Administrative Review Board (PPARB) to review the decision within 14 days of being notified.

Use the Complaints & Compliments form on the University Citizens Service Delivery Charter page or write to the Procurement Office through procurement@ouk.ac.ke.

Get in touch with the department

Have a question or need support from this office?

Reach out directly and the team will respond.

Email the departmentContact page
Ag. Head of ProcurementMs. Edith Wambui Matu
procurement@ouk.ac.ke
Konza Technopolis, Kenya
+254702 212 212 +254703 211 211