Clerical Officer II

Clerical Officer II
Reference Number: ADMIN/041/11/2025
• DIVISION OF PLANNING AND INFRASTRUCTURE
Deadline
02 Feb 2026
Grade
Grade
5
Open Posts
Posts
3

Duties & Responsibilities

Duties
  1. Collecting, maintaining, and managing statistical and administrative records.
  2. Handling accounts and personnel-related transactions.
  3. Receiving, sorting, filing, and dispatching correspondence and applications.
  4. Maintaining an efficient filing and records management system, including digitization.
  5. Preparing documents, including initial store issuance documents and Pay Change Advices (PCAs).
  6. Compiling, collating, and assisting in the analysis of data.
  7. Maintaining stores, equipment inventory, and general office supplies.
  8. Monitoring office cleanliness and coordinating general office services.
  9. Printing, binding, and preparing documents and materials as required.

Required Qualifications and Competencies

For appointment to this grade, one MUST have:
Must Have
  1. Kenya Certificate of Secondary Education (KCSE) Mean Grade C- (Minus) or its equivalent qualification;
  2. Passed the Proficiency Examination for Clerical Officers;
  3. Proficiency in ICT
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APPLICATION PROCEDURES:

  1. All applications should be submitted with an Application Letter, a detailed Curriculum Vitae indicating academic qualifications, professional experience, academic leadership, list of publications, awards, scholarships, funding, membership to professional associations or bodies and linkages, valid email addresses, telephone contacts, copies of certificates, National ID, and other testimonials; These shall be uploaded at the relevant attachment sections within the OUK recruitment portal.
  2. Applicants with degrees from foreign Universities MUST attach letter(s) of recognition from the Commission for University Education (CUE) as part of the application document.
  3. Only shortlisted candidates shall be contacted and shall be required to ask three (3) of their referees to share references directly to the University using a system mechanism that shall be provided.
  4. Compliance with Chapter Six of the Constitution of Kenya will be upheld and any form of canvassing will lead to automatic disqualification.
Note that the Terms of Service will be either Permanent and Pensionable OR Contract, as shall be determined by the University Council.

Open University of Kenya (OUK) is an equal opportunity employer and, therefore, applicants of either gender, youths, persons living with disabilities and those from marginalized areas are encouraged to apply. Interested applicants should submit their applications so as to be received on or before 2nd February, 2026.

All applications should be addressed to The Vice-Chancellor, Open University of Kenya, P.O. Box 2440-00606, Nairobi, Kenya and MUST be submitted online through the link provided at the University website and as per the instructions therein.