The duties and responsibilities shall include but are not limited to:

1. Implementing academic guidelines and policies;
2. Ensuring preparation of University examinations;
3. Ensuring safe custody of examinations;
4. Coordinating processing of academic reports;
5. Processing student admissions;
6. Managing students' databases on admissions and other related records;
7. Developing guidelines on students' discipline and welfare;
8. Managing students' discipline and welfare;
9. Ensuring adherence to ethics and professional conduct and standards in the University;
10. Preparing certificates and transcripts for students;
11. Ensuring dispatch of examination materials;
12. Managing examination records;
13. Verifying examination marks;
14. Preparing Departmental work plans and budgets;
15. Monitoring and evaluation of learning and teaching;
16. Coordinating student exchange programmes;
17. Coordinating students’ industrial attachment;
18. Coordinating research and innovation activities; 
19. Coordinating Alumni activities;
20. Supervising Department staff.

For appointment to this Grade, one MUST have:

1. A Master’s degree in a relevant area of a recognized and accredited University;
2. At least twelve (12) years relevant work experience with at least three (3) years as an Assistant Registrar, Grade 12 or its equivalent;
3. Leadership and Management Course lasting not less than four (4) weeks cumulatively;
4. An outstanding professional competence in administration and management;
5. Attained membership of a recognized professional administration or management body where applicable;
6. Computer proficiency and conversant with the use of web-based technologies, including LMS and ERP systems.

The duties and responsibilities shall include but are not limited to:

1. Participate in the development, revision, and implementation of the Library Policy in line with the University policies and strategies so as to provide strategic leadership for the University Library;
2. Facilitate the provision of varied, authoritative, and up-to-date information resources in all formats (physical and electronic) to all categories of users so as to facilitate teaching, learning, research, and community service functions;
3. Co-ordinate the adoption and maintenance of Information Communication Technologies (ICT) in information management and its operations to provide quality Library services;
4. Formulate policies to ensure the Library’s information resources are organized using internationally recognized conventions and standards for efficient access and retrieval;
5. Co-ordinate the establishment, promotion, and sustainability of quality Library services that will facilitate teaching, learning, and research;
6. Participate in the design of physical and virtual Library spaces that are adequate, standard, and conducive to the delivery of an atmosphere for scholarship;
7. Participate in staff planning for the Department to ensure appropriate staff are recruited, trained, appraised, and motivated for the delivery of high-quality services;
8. Participate in the design and delivery of information literacy and life-long learning programs to facilitate the academic success of the students;
9. Design Open, Distance, and e-learning Library services to ensure quality Library services to users outside of the physical University;
10. Coordinate outcomes assessment to ensure that the Library products are monitored and evaluated;
11. Participate in the academic administration of the Library through Library Committees or any other as appointed from time to time. 

For appointment to this Grade, one MUST have:

1. A Master’s degree in Library and Information Sciences majoring in IT/Computer Systems/Information Systems or its equivalent from a recognized institution;
2. A minimum of twelve (12) years working experience and three (3) years of which should be as a Systems Librarian or its equivalent in a well-established and automated academic Library specializing in ICT Services;
3. Leadership and Management Course lasting not less than four (4) weeks cumulatively;
4. Should be conversant with Library Management Systems (e.g., KOHA), Digital repositories (e.g., Dspace), Online Journal Systems OJS, etc;
5. Familiarity with standards appropriate to Library applications such as MARC21 (machine-readable cataloging), HTML, SQL, MySQL, Z39.50., UNIX language;
6. Conversant with LINUX server operating system;
7. Familiarity with the Data Protection laws of Kenya;
8. Familiarity with formulation and implementation of policies and procedures, particularly in the area of systems development;
9. Ability to prepare instructional and procedural materials/manuals for staff use of the Library System's automated resources;
10. Good organizational, interpersonal, oral (make effective oral presentations), and written communication skills.

The duties and responsibilities shall include but are not limited to:

1. Developing Strategic Communication Plans: Designing and implementing comprehensive communication and marketing strategies aligned with the University's goals and objectives. This involves identifying key audiences, crafting targeted messaging, and selecting appropriate communication channels;
2. Overseeing Content Creation: Managing the creation and dissemination of engaging content across various platforms, including websites, social media, newsletters, and press releases. Ensuring that all content reflects the University's brand identity and values;
3. Media Relations and Outreach: Serving as a primary point of contact for media inquiries and cultivating positive relationships with journalists and media outlets;
4. Drafting press releases, coordinating media interviews, and monitoring media coverage to enhance the University's visibility and reputation;
5. Brand Management: Protecting and promoting the University's brand image through consistent messaging, visual identity standards, and brand positioning strategies and monitoring brand perception and reputation metrics to inform branding decisions;
6. Collaboration and Coordination: Working closely with cross-functional teams, including academic Departments, administrative units, and external partners to align communication and marketing efforts with institutional priorities. Facilitating collaboration and knowledge-sharing to maximize impact and efficiency;
7. Data Analysis and Performance Measurement: Utilizing data analytics tools and metrics to track the effectiveness of communication and marketing campaigns and analyzing Key Performance Indicators (KPIs) such as website traffic, social media engagement, and audience demographics to optimize strategies and demonstrate ROI;
8. Leadership and Team Management: Providing leadership and guidance to a team of Communications and Marketing professionals, including setting clear objectives, providing constructive feedback, and fostering a culture of creativity and collaboration. Mentoring staff members to support their professional development and ensure alignment with Departmental goals.

Requirements for Appointment

For appointment to this Grade, one MUST have:

1. A Master’s degree in any of the following disciplines: Marketing, Mass Communication, Public Relations, Corporate Communications, Communication Studies, Media Studies, International Relations from an accredited and recognized institution;
2. Bachelor’s Degree in any of the following: Marketing, Mass Communication, Public Relations, Communications Studies, Media Studies, or Corporate Communications from an accredited and recognized institution
   OR
3. Bachelor’s Degree in Social Sciences with a Postgraduate Diploma in any of the following disciplines: Marketing, Mass Communication, Public Relations, Communication Studies or Media Studies from a recognized institution;
4.  
5. At least twelve (12) years relevant work experience with at least three (3) years as a Chief Corporate Communications and Marketing Officer in a University or its equivalent;
6. Leadership and Management Course lasting not less than four (4) weeks cumulatively;
7. Certificate of Membership to a Professional Body from a recognized institution;
8. Certificate in computer application skills;
9. Excellent oral and written communication skills and;
10. Shown merit and ability as reflected in work performance and results.

The duties and responsibilities shall include but are not limited to:

1. Assisting in building corporate relations;
2. Developing content on topical issues for uploading onto institutional websites;
3. Creating Information Education Communication (IEC) materials;
4. Undertaking media monitoring;
5. Assisting in the preparation of media reviews, briefs, press releases/statements, and supplements;
6. Maintaining public relations records and documents;
7. Participating in events management;
8. Contributing to marketing initiatives;
9. Engaging in marketing and public communication efforts.

For appointment to this Grade, one MUST have:

1. A Bachelor’s degree in any of the following fields: Customer Service, Public Relations, Hospitality Management, International Relations and Diplomacy, Communication Management, Events Management, Front Office or equivalent qualification from a recognized institution;
2. Proficiency in ICT.

The duties and responsibilities shall include but are not limited to:

1. Compiling daily records of visitors; 
2. Providing relevant information to visitors; 
3. Responding to visitors' queries and telephone inquiries; 
4. Recording and confirming visitor’s appointments; 
5. Recording visitors’ personal details; 
6. Receiving, guiding, and directing visitors to designated offices and areas; 
7. Issuing visitor passes, making seating arrangements, and 
8. Tagging VIP seats during official and government functions.

For appointment to this Grade, one MUST have:

1. Advanced or Professional Certificate in any of the following fields: Customer Service, Public Relations, Hospitality Management, International Relations and Diplomacy, Communication Management, Event Management, Front Office or equivalent qualification from a recognized institution;
   OR
2. Served as a Reception Assistant grade 4 for three (3) years;
3. Certificate in computer application skills.

Programs Manager -Grade 12 (One Position)

The duties and responsibilities shall include but are not limited to:

1. Developing new projects to support the strategic direction of the University;
2. Develop proposals for various projects;
3. Producing accurate and timely reporting of projects' status throughout their life cycles, developing work plans and standard operating procedures;
4. Communication with stakeholders of different projects. Implementing and managing changes and interventions to ensure project goals are achieved;
5. Serves as a liaison between Central Administration, Faculties, Institutes, and other stakeholders in different programs, as well as coordinates collaborative events;
6. Collecting and analyzing monitoring and evaluation data and preparing reports for the same;
7. Any other duties as assigned by the Vice-Chancellor from time to time.

For appointment to this Grade, one MUST have:

1. A Master’s degree in Administration, Business Administration, Project Planning and Management, or any other relevant qualification from an accredited and recognized University;
2. A Bachelor’s Degree in Administration, Business Administration, Project Planning and Management or any other relevant qualification from an accredited University;
3. Membership in good standing to a relevant Professional body (ies) (where applicable) will be an added advantage;
4. Nine (9) years’ relevant experience;
5. Demonstrable experience in Project planning/Programming activities;
6. Demonstrable experience in networking, fundraising, and resource mobilization for research, scholarship, and development;
7. Administrative skills including organization, responsibility, teamwork, communication, time management, multi-tasking, and customer care.
8. Proficiency in ICT.

The duties and responsibilities shall include but are not limited to:

1. Provide individual and group counseling services;
2. Assist in the orientation of new students;
3. Plan for and oversee sensitization on issues of social and psychological concern;
4. Coordinate the training of Peer Counselors and Peer Educators;
5. Supervise Peer Educators/Counselors;
6. Plan in-reach activities with Peer Educators and Peer Counselors;

For appointment to this Grade, one MUST have:

1. A Bachelor’s degree in Guidance & Counseling, Education with Counseling Psychology or its equivalent from an accredited University.
2. Proficiency in ICT.

The duties and responsibilities shall include but are not limited to:

1. Ensure alignment of the Department objectives to the overall University’s strategy;
2. Leading the development of financial accounting and reporting policies and procedures;
3. Develop and monitor the implementation of the Annual Work Plan for the Finance Department;
4. Ensure deliverables relating to Finance and Accounts are met and are in line with established timelines and quality standards;
5. Reviewing reports on monthly utilization of budgets and making recommendations on the budget variances to ensure efficiency in the utilization of the University resources;
6. Developing the Departmental Strategic Plan in line with the overall University’s Strategic Plan;
7. Overseeing duty allocation to all the staff members in the Department for efficient service delivery and achievement of all set targets and objectives;
8. Leading the development and performance management of staff to ensure the achievement of both individual and Departmental objectives;
9. Coordinate the recruitment of staff in the Department to ensure that internal checks and balances for effective controls are adhered to;
10. Reviewing management reports on cash flows, budget variance reports and advising management to make an informed decision;
11. Verifying monthly bank reconciliations statements, trial balance and other reports to ensure accuracy;
12. Formulate and implement budgetary control policies and procedures to ensure optimal utilization of University resources;
13. Institute and coordinate Risk Management framework to ensure that University resources are safeguarded and properly utilized;
14. Coordinate the preparation of annual Departmental Procurement Plans to ensure the provision of required resources on a timely and efficient basis;
15. Reporting regularly on the financial performance of the institution to the University Management and also report on budgetary variance to inform on financial decision-making;
16. Coordinate accurate and timely processing of payroll and payment of all statutory and obligatory deductions;
17. Overseeing and verifying the payment process, ensuring accurate payments to suppliers after delivery of goods and services;
18. Liaising with Deans of Schools to ensure that students are properly invoiced and fee collection is done in time to ensure continuity of learning;
19. Submitting periodic and ad-hoc reports to the National Treasury as required;
20. Coordinate preparation, review, approval, and presentation of Quarterly and Annual Financial Statements.

For appointment to this Grade, one MUST have:

1.  A relevant Master’s degree from a recognized University;
2. Fifteen (15) years relevant experience, at least five (5) years as Deputy Director of Finance and Accounts, or headed a Finance Department for a comparable organization for at least three (3) years.
3. Be a holder of CPA (K).
4. Be a registered member of ICPAK and in good standing;
5. A certificate in proficiency of the application of ERP systems in processing transactions;
6. Consistently demonstrate outstanding qualities of leadership, coordination, and organization capabilities at the top management level;
7. A Leadership and Management Course lasting not less than four (4) weeks cumulatively.
8. Have knowledge of the Public Finance Management Act, 2012 (Regulations, 2015), Public Procurement and Asset Disposal Act, 2015, local taxation laws and all other laws governing management and financial reporting.

The duties and responsibilities shall include but are not limited to:

1. Verification of payment vouchers in accordance with the laid down rules and regulations;
2. Heading a section;
3. Preparing Final Accounts;
4. Approval of payments;
5. Approving payment data before inputting it into the system to confirm validity and accuracy;
6. Supervision of staff;
7. Conducting staff appraisal for the subordinates for performance evaluation and identification of training needs for capacity building;
8. Dealing with External Auditors on all queries pertaining to financial statements;
9. Ensuring quality accounting reporting framework to ensure proper preparation of financial statements and annual reports;
10. Knowledge of the Public Finance Management Act, 2012 (Regulations, 2015), Public Procurement and Asset Disposal Act, 2015, local taxation laws, and all other laws governing management and financial reporting.

For appointment to this Grade, one MUST have:

1. A Master’s degree in a relevant field and a Bachelor’s degree from a recognized University in a relevant field such as Accounting, Finance, or Business Administration;
2. CPA (K) plus nine (9) years relevant experience three (3) years of which MUST be at Accountant II Grade 11;
3. Shown unquestionable integrity;
4. Certificate in proficiency of the application of ERP systems in processing transactions;
5. Knowledge of the Public Finance Management Act, 2012 (Regulations 2015), Public Procurement and Asset Disposal Act, 2015, local taxation laws, and all other laws governing management and financial reporting.

The duties and responsibilities shall include but are not limited to:

1. Performing an Accounting task of generating Accounting documents for processing of payments;
2. Keeping of cash books; 
3. Posting of entries in various ledgers, Vote Book entry; 
4. Performing bank reconciliations; 
5. Preparation of financial reports and; 
6. Any other assignments given by the supervisor.

For appointment to this Grade, one MUST have:

1. A Bachelor’s degree from a recognized University in a relevant field such as Accounting, Finance, or Business Administration with one (1) years relevant experience.
   OR
2.    CPA II (Section 3) and three (3) years of relevant experience at Grade 7;
3.  
4. Certificate in Accounting packages or computer applications relevant to finance and accounts.

The duties and responsibilities shall include but are not limited to:

1. Develop and implement administrative strategies aligned with the University’s Strategic Plan and coordinate policy development across Departments while advising top management;
2. Ensure compliance with health and safety laws, safeguard confidential records, and maintain efficient documentation systems;
3. Manage administrative operations including transport, logistics, and asset management ensuring smooth functioning;
4. Supervise staff, provide guidance, and coordinate training programs for continuous development;
5. Advise on resource planning, including manpower and budget allocation, and assist in setting Departmental performance targets;
6. Provide secretariat services to OUK Council or/and prepare agendas, and take Minutes in meetings;
7. Implement administrative functions within Departments and provide advice to Department heads on operational matters;
8. Ensure adherence to Quality Management Standards (QMS) and implement Performance Management systems.
9. Coordinate policy development and implementation ensuring alignment with University objectives;
10. Advise on resource allocation for Departmental needs as well as managing equipment procurement and utilization;
11. Maintain organized documentation and filing systems ensuring accessibility and confidentiality of records;
12. Evaluate Departmental performance against targets, providing feedback and recommendations for improvement;
13. Undertake any other relevant duties as assigned, providing flexible support to meet organizational needs.

For appointment to this Grade, one MUST have:

1. A Master’s degree in a relevant area from an accredited University;
2. A Bachelor’s degree in Administration, Law, Business Administration, Project Planning and Management or any other relevant qualification from an accredited University;
3. Certified Secretaries (CS) Level III 
4. At least twelve (12) years relevant work experience with at least three (3) years as Principal Administration Officer, Assistant Registrar, Head of Administration, Senior Management or its equivalent;
5. Be a registered member of a recognized Professional body;
6. Be proficient in computer application packages;
7. Have a Senior Management Course, Leadership or Management Course lasting not less than four (4) weeks from a recognized institution;
8. Fulfill the requirements of Chapter Six of the 2010 Constitution of Kenya on Leadership and Integrity upon successful appointment.

The duties and responsibilities shall include but are not limited to:

1. Develop and implement administrative strategies aligned with the University’s Strategic Plan and coordinate policy development across Departments while advising top management;
2. Ensure compliance with health and safety laws, safeguard confidential records, and maintain efficient documentation systems;
3. Manage administrative operations, including transport, logistics and asset management ensuring smooth functioning;
4. Supervise staff, provide guidance, and coordinate training programs for continuous development;
5. Advise on resource planning, including manpower and budget allocation, and assist in setting Departmental performance targets.
6. Provide secretariat services to OUK Council or/and prepare agendas, and take Minutes in meetings;
7. Implement administrative functions within Departments and provide advice to Department heads on operational matters;
8. Ensure adherence to Quality Management Standards (QMS) and implement Performance Management systems;
9. Coordinate policy development and implementation ensuring alignment with University objectives;
10. Advise on resource allocation for Departmental needs as well as managing equipment procurement and utilization;
11. Maintain organized documentation and filing systems ensuring accessibility and confidentiality of records;
12. Evaluate Departmental performance against targets, providing feedback and recommendations for improvement;
13. Undertake any other relevant duties as assigned, providing flexible support to meet organizational needs.

For appointment to this Grade, one MUST have:

1. A Master’s degree in a relevant area from an accredited University;
2. A Bachelor’s degree in Administration, Law, Business Administration, Project Planning and Management or any other relevant qualification from an accredited University;
3. Certified Secretaries (CS) Level II;
4. At least nine (9) years of relevant work experience with at least three (3) years as a Senior Administrative Assistant or Senior Administration Officer in a University or its equivalent;
5. Be proficient in computer application packages;
6. Must be a registered member of a recognized Professional body;
7. Have a supervisory course lasting not less than two (2) weeks cumulatively;
8. Fulfill the requirements of Chapter Six of the 2010 Constitution of Kenya on Leadership and Integrity upon successful appointment.

The duties and responsibilities shall include but are not limited to:

The duties and responsibilities shall include but are not limited to:

1. Provide personal administrative support through conducting and organizing administrative duties and activities including receiving and handling information and visitors;
2. Draft and type letters, memoranda, notices of meetings, and circulars to respond/inform/communicate to both internal and external customers;
3. Manage office diary by marking and updating important office dates and appointments to avoid clash of events;
4. Provide an initial contact point for all clients by providing first-line information on customer satisfaction in accordance with the office Service Charter;
5. Manage proper keeping of records/documents by maintaining a good filing system for ease of records access;
6. Organize travel arrangements through hotel booking, flights, and excursions to meet appointment deadlines;
7. Control and manage office expenses by replenishing the office Petty Cash float to curb wastage of resources;
8. Order and control office stationery by use of stock bin cards to ensure order levels are observed for the smooth running of the office;
9. Secure and ensure timely servicing of office machines and equipment in the office through routine maintenance by service providers;
10. Maintain office cleanliness to ensure a conducive work environment for the University clients;

For appointment to this Grade, one MUST have:

For appointment to this Grade, one MUST have:

1. A Master’s Degree in Secretarial Studies, Office Management, Human Resource Management, Business Administration or any other relevant qualification from an accredited institution of learning or Higher National Diploma in Secretarial Studies with nine (9) years of experience in a similar executive position;
2. A Bachelor’s degree in Secretarial Studies, Bachelor of Office Management, Bachelor of Commerce (HRM), Bachelor of Business Management (Business Administration), or any other relevant qualification from an accredited institution of learning;
3. Single and group certificates offered by KNEC or an equivalent certificate from a recognized examining body;
4. Three (3) years relevant working experience as Principal Office Administrator or Senior Secretary or its equivalent;
5. Demonstrated leadership skills and management of staff at the University level or comparable institution;
6. Computer proficiency and conversant with the use of ERP systems.

The duties and responsibilities shall include but are not limited to:

The duties and responsibilities shall include but are not limited to:

1. Develop and implement administrative strategy aligned with the Strategic Plan;
2. Provide oversight for human capital affairs;
3. Coordinate training and development programs for staff;
4. Provide governance support to the University’s Management Board and Council;
5. Ensuring compliance with all applicable laws, regulations, and policies. 
6. Collaborating with University leadership to develop, review, and update policies and procedures governing various aspects of the institution’s operations;
7. Maintaining accurate and complete records of Board meetings, decisions, and official documents;
8. Serving as a liaison between the University administration, faculty, staff, students, and external stakeholders and responsible for communicating important information, decisions, and policies;
9. Providing guidance on ethical standards and Conflict-of-Interest policies for the University;
10. Assisting University leadership in identifying and managing risks that could affect the institution’s operations or reputation;
11. Streamline operations, documentation, and filing procedures;
12. Safeguard and maintain records securely;
13. Manage staff engagement/disengagement processes according to policies;
14. Coordinate policy, procedure, and standard development and implementation;
15. Advise senior management on policy formulation and evaluation;
16. Provide guidance on resource planning, including human resources;
17. Record Minutes during Committee meetings;
18. Support adherence to Quality Management Standards (QMS) and assist in Departmental policy formulation and implementation;
19. Any other relevant duties as assigned by the supervisor.

For appointment to this Grade, one MUST have:

For appointment to this Grade, one MUST have:

1. A Bachelor’s degree in Administration, Law, Business Administration, Project Planning and Management, or any other relevant from an accredited University;
2. Completed CS Level I;
3. At least six (6) years relevant work experience with at least three (3) years as an Administration Officer I in a University or its equivalent;
4. Proficiency in computer applications packages;
5. Registered member of a recognized Professional body;
6. Supervisory course lasting not less than two (2) weeks cumulatively;
7. Fulfilled the requirements of Chapter Six of the 2010 Constitution of Kenya on Leadership and Integrity upon successful appointment.

The duties and responsibilities shall include but are not limited to:

1. Assist in the implementation of administrative functions of the Division, Department, School, Unit or Section;
2. Taking Minutes in various committees;
3. Supervision of staff under them;
4. Advise the Head of the Department on all matters relating to the Department;
5. Assist in the setting and implementation of the Departmental Performance Contract targets;
6. Assist in adherence to the Quality Management Standards (QMS) for the implementation of the Department's Performance Management system.
7. Support planning and budgeting in the Division, Department, School, Unit or Section.
8. Any other relevant duties as assigned by the supervisor.

For appointment to this Grade, one MUST have:

1. A Bachelor’s degree in a relevant field from a recognized University;
2. At least six (6) years relevant work experience with at least three (3) years as an Administration Officer II in a University or its equivalent;
3. Proficiency in computer applications packages;
4. Registered member of a recognized Professional body;
5. Fulfilled the requirements of Chapter Six of the 2010 Constitution of Kenya on Leadership and Integrity upon successful appointment.

The duties and responsibilities shall include but are not limited to:

1. Assist in the implementation of administrative functions of the Division, Department, School, Unit or Section;
2. Taking Minutes in various Committees;
3. Supervision of staff under them;
4. Advise the Head of the Department on all matters relating to the Department;
5. Assist in the setting and implementation of the Departmental Performance Contract targets;
6. Assist in the adherence to the Quality Management Standards (QMS) for the implementation of the Performance Management system of the Department;
7. Support planning and budgeting in the Division, Department, School, Unit, or Section;
8. Any other relevant duties as assigned by the supervisor.

For appointment to this Grade, one MUST have:

1. A Bachelor’s degree in Arts, Social Sciences, Human Resource Management, Public Administration, Law, or Information Communication & Technology Management or equivalent from a recognized University;
2. Proficiency in computer application packages;
3. One (1) year of relevant administrative experience, preferably in a university setup or Public Service;
4. Fulfilled the requirements of Chapter Six of the 2010 Constitution of Kenya on Leadership and Integrity upon successful appointment.

The duties and responsibilities shall include but are not limited to:

1. Collecting statistical records; 
2. Carrying out transactions related to accounts or personnel information; 
3. Filing receipts; 
4. Receiving, sorting out, filling, and dispatching correspondence; receiving, recording, folioing, and filling applications for registration and licensing documents; 
5. Preparing initial documents for issuance of stores; 
6. Preparing Pay Change Advices (PCAs); and 
7. Checking general office cleaning.

Requirements for Appointment

For appointment to this Grade, one MUST have:

1. Kenya Certificate of Secondary Education (KCSE) Mean Grade C- (Minus) or its equivalent qualification;
2. Passed the Proficiency Examination for Clerical Officers;
3. Proficiency in ICT

The duties and responsibilities shall include but are not limited to:

1. Maintaining Human Resource records, both electronic and manual, in accordance with legal requirements and the institution’s policies and procedures for reference and decision-making;
2. Updating and filing of staff records for Human Resource to ensure safe keeping and future reference; 
3. Providing Human Resource and Administrative support such as placement of advertisements, receiving and filling applications, inviting candidates for interviews, organizing interview venues, and conducting background checks to facilitate the recruitment process;
4. Drafting of correspondences to staff/clients to enhance customer service relations; 
5. Responding to staff/customer inquiries within provided timelines to ensure healthier customer service while adhering to the Interdepartmental Service Level Agreements;
6. Preparing appointment letters to facilitate seamless on-boarding and promotion;
7. Preparing induction programs for new staff to facilitate the induction process;
8. Facilitating staff Medical Scheme through registration and deregistration of employees and dependents to ensure a healthy workforce;
9. Processing and following up on claims for medical cover and insurance to enhance staff satisfaction and productivity;
10. Generating and preparing Human Resource reports for decision-making;
11. Compiling Pay Change Advice to facilitate payroll processing.
    

For appointment to this Grade, one MUST have:

1. Bachelor’s degree in Human Resource Management;
   OR 
2. Bachelor’s degree in Public Administration, Business Administration, or Social Science or equivalent with a Postgraduate Diploma in Human Resource Management from an institution recognized in Kenya;
3. At least six (6) years relevant work experience with at least three (3) years as a Human Resource Officer II or Senior Administrative Assistant, HR in a University or its equivalent;
4. Member of the Institute of Human Resource Management (IHRM) in good standing;
5. Proficiency in computer applications;
6. Fulfill the requirements of Chapter 6 of the 2010 Constitution of Kenya.

The duties and responsibilities shall include but are not limited to:

1. Maintaining Human Resource records, both electronic and manual, in accordance with legal requirements and the institution’s policies and procedures for reference and decision-making;
2. Updating and filing of staff records for Human Resources to ensure safekeeping and future reference; 
3. Providing Human Resource and Administrative support such as placement of advertisements, receiving and filling applications, inviting candidates for interviews, organizing interview venues, and conducting background checks to facilitate the recruitment process;
4. Drafting of correspondences to staff/clients to enhance customer service relations; 
5. Responding to staff/customer inquiries within provided timelines to ensure healthier customer service while adhering to the Interdepartmental Service Level Agreements;
6. Preparing appointment letters to facilitate seamless onboarding and promotion;
7. Preparing induction programs for new staff to facilitate the induction process;
8. Facilitating staff Medical Scheme through registration and deregistration of employees and dependants to ensure a healthy workforce;
9. Processing and following up on claims for medical cover and insurance to enhance staff satisfaction and productivity;
10. Generating and preparing Human Resource reports for decision-making;
11. Compiling Pay Change Advice to facilitate payroll processing.

Requirements for Appointment

For appointment to this Grade, one MUST have:

1. Bachelor’s degree in Human Resource Management;
   OR
2. Bachelor’s degree in Public Administration, Business Administration, or Social Science or equivalent with a Postgraduate
3. Diploma in Human Resource Management from an institution recognized in Kenya.
4. Attained membership of the Institute of Human Resource Management (IHRM) and in good standing;
5. Have one (1) year of relevant Human Resource Management experience preferably in a University setup or Public Service;
6. Proficiency in computer applications;
7. Fulfilled the requirements of Chapter 6 of the 2010 Constitution of Kenya.

The duties and responsibilities shall include but are not limited to:

1. Coordination and management of maintenance of estates, buildings, furniture & fittings, equipment, machines & plants, and utilities (water, sewerage, and electricity).
2. Read and interpret technical drawings for maintenance tasks;
3. Estimate costs and quantities of materials and equipment needed;
4. Supervise maintenance activities and equipment upkeep;
5. Assign and coordinate tasks for maintenance staff;
6. Plan and manage maintenance work schedules;
7. Oversee construction work on capital projects;
8. Provide technical advice on construction projects;
9. Ensure high-quality service and workmanship.

For appointment to this Grade, one MUST have:

1. Diploma (KNEC) in Building Construction or Building & Civil Engineering;
2. KSCE C (Plain);
3. Six (6) years of relevant experience 
   OR
4. Higher National Diploma (KNEC) in a relevant field or its equivalent from a recognized institution with three (3) years’ experience as Technician (Maintenance) Grade 5.

The duties and responsibilities shall include but are not limited to:

1. Undertake general maintenance, including minor fixes of machines, equipment and utilities 
2. Repair and maintain equipment that include machines, printers, photocopiers, mobile devices, digital gadgets, hardware amongst other technological peripheral devices;
3. Control security options and programs in networks and computers to ensure privacy and protect from threats;
4. Regularly upgrade to ensure systems are always up-to-date;
5. Troubleshoot system malfunctions or bugs and offer solutions to restore function;
6. Schedule maintenance sessions to identify and correct any inefficiencies;
7. Maintain a record of repairs and fixes conducted by internal staff and external vendors;
8. Provide timely technical assistance on digital machines and other emerging trends.

For appointment to this Grade, one MUST have:

1. Diploma in Electronics, ICT, Electrical, Computer Science, Computer Engineering, Information Technology, or a related area of study;
2. Certificate in Comptia A+ End User support;
3. Minimum KCSE C- (Minus)
4. Must have three (3) years of post-qualification experience.

The duties and responsibilities shall include but are not limited to:

1. Carrying out routine checks on vehicles;
2. Driving motor vehicle as authorized; 
3. Maintaining work tickets for vehicles assigned;
4. Ensuring security and safety for the vehicle on and off the road; 
5. Ensuring the safety of persons and/or goods in the vehicle;
6. Maintaining cleanliness of the vehicle;
7. Detecting and reporting malfunctioning vehicles; 
8. Maintaining records on repairs and maintenance;
9. Timely reporting of accidents and follow-up of Police Abstract; 
10. Loading and unloading cargo;
11. Carrying out basic motor vehicle maintenance services;
12. Ensure adherence to motor vehicle inspection schedules and compliance with statutory & regulatory requirements; 
13. Keeping up-to-date insurance documents; and
14. Upholding integrity in fuel utilization, fuel card handling, and passenger care. 

For appointment to this Grade, one MUST have:   

1. Kenya Certificate of Secondary Education Mean Grade D (Plain) or equivalent qualification; 
2. At least nine (9) years of experience, three (3) of which should have been at the Driver I or its equivalent;
3. Valid driving license free from any current endorsements and valid for any of the classes of vehicles or plants which the officer is required to drive; 
4. Passed Occupational Trade Test for Drivers Grade III from Kenya Institute of Highway and Building Technology (KIHBT) or Ministry of Roads and Public Works; 
5. First-Aid Refresher Certificate Course lasting not less than one (1) week from St. John Ambulance or Kenya Institute of Highway and Building Technology (KIHBT) or any other recognized institution;
6. Passed Suitability Test for Drivers Grade III from Kenya Institute of Highway and Building Technology or Ministry of Roads and Public Works;
7. Valid Certificate of Good Conduct from the Kenya Police Service; 
8. Proficiency in computer applications; 
9. Shown merit and ability as reflected in work performance and results.

The duties and responsibilities shall include but are not limited to:

1. Carrying out routine checks on vehicles;
2. Driving motor vehicle as authorized; 
3. Maintaining work tickets for vehicles assigned;
4. Ensuring security and safety for the vehicle on and off the road; 
5. Ensuring the safety of persons and/or goods in the vehicle;
6. Maintaining cleanliness of the vehicle;
7. Detecting and reporting malfunctioning vehicles; and
8. Maintaining records on repairs and maintenance.
   

For appointment to this Grade, one MUST have:

1. Kenya Certificate of Secondary Education Mean Grade D (Plain) or equivalent qualification; 
2. At least six (6) years of experience, three (3) of which should have been at the Driver III or its equivalent;
3. Valid driving license free from any current endorsements and valid for any of the classes of vehicles or plants which the officer is required to drive; 
4. Passed Occupational Trade Test for Drivers Grade III from Kenya Institute of Highway and Building Technology (KIHBT) or Ministry of Roads and Public Works; 
5. First-Aid Refresher Certificate Course lasting not less than one (1) week from St. John Ambulance or Kenya Institute of Highway and Building Technology (KIHBT) or any other recognized institution;
6. Passed Suitability Test for Drivers Grade III from Kenya Institute of Highway and Building Technology or Ministry of Roads and Public Works;
7. Valid Certificate of Good Conduct from the Kenya Police Service; and
8. Proficiency in computer applications.

The duties and responsibilities shall include but are not limited to:

1. Carrying out routine checks on vehicles;
2. Driving motor vehicle as authorized;
3. Maintaining work tickets for vehicles assigned;
4. Ensuring security and safety for the vehicle on and off the road;
5. Ensuring the safety of persons and/or goods in the vehicle;
6. Maintaining cleanliness of the vehicle;
7. Detecting and reporting malfunctioning vehicles; and
8. Maintaining records on repairs and maintenance.

For appointment to this Grade, one MUST have:

1.  Kenya Certificate of Secondary Education Mean Grade D (Plain) or equivalent qualification;
2. Valid driving license free from any current endorsements and valid for any of the classes of vehicles or plants which the officer is required to drive;
3. Passed Occupational Trade Test for Drivers Grade III from Kenya Institute of Highway and Building Technology (KIHBT) or Ministry of Roads and Public Works;
4. First-Aid Refresher Certificate Course lasting not less than one (1) week from St. John Ambulance or Kenya Institute of Highway and Building Technology (KIHBT) or any other recognized institution;
5. Passed Suitability Test for Drivers Grade III from Kenya Institute of Highway and Building Technology or Ministry of Roads and Public Works;
6. Valid Certificate of Good Conduct from the Kenya Police Service; and
7. Proficiency in computer applications.

The duties and responsibilities shall include but are not limited to:

1. Ensuring general office cleanliness;
2. Collecting and dispatching mail;
3. Preparing and serving beverages;
4. Operating basic office equipment and;
5. Ensuring safe custody of the office facilities.

For appointment to this Grade, one MUST have:

1. Kenya Certificate of Secondary Education (KCSE) Mean Grade D+ (Plus) or equivalent qualification from a recognized institution;
2. Experience for a minimum period of three (3) years;
3. Certificate in computer application skills and;
4. Shown merit and ability as reflected in work performance and results.

The duties and responsibilities shall include but are not limited to:

1. To assign duties to ground guards and other sensitive assignments;
2. To take initial action on any reported incident;
3. To oversee searches, inspections, and patrols and report to the supervisor;
4. To visit the scene of crime or incident and preserve evidence discovered;
5. Participate in crime deterrence activities;
6. Detection of unauthorized persons, vehicles, animals, and birds from entering premises and/or protected areas; and protection of Judiciary property against theft and destruction;
7. Ensure maximum guard duties are carried out;
8. Ensure maximum patrol duties;
9. Supervise gatekeepers and sentry;
10. Security desk duties;
11. Search duties at the place of work;
12. Keep, update, and maintain precise and accurate records;
13. Protect lives and property.

For appointment to this Grade, one MUST have:

1. Certificate in Criminology/ Security Science or its equivalent from a recognized institution;
2. Minimum KCSE D+;
3. Minimum three (3) years of relevant work experience;
4. Certificate of Good Conduct.

The duties and responsibilities shall include but are not limited to:

1. Support the Secretary to Audit, Risk and Compliance Committee of Council:
2. Assess the security and reliability of information systems, ensuring a robust control environment is in place to protect data.
3. Evaluate the effectiveness and efficiency of internal controls across departments to ensure financial records are accurate and comply with university policies and regulations.
4. Identify potential risks within the university and ensure that adequate measures are in place to mitigate these risks.
5. Review financial transactions, procurement processes, and other operations to ensure adherence to relevant laws, regulations, and internal policies.
6. Perform comprehensive audits of the university's financial statements, examining accounting records and financial reports for accuracy and integrity.
7. Create detailed audit reports with findings, concerns, and recommendations, and present them to university management and the audit committee. Follow up on the implementation of recommendations.
8. Prepare audit reports with actionable recommendations and communicate findings to management and the audit committee.
9. Update audit plans regularly and stay current with auditing standards to ensure continuous improvement in auditing processes.

For Appointment to this Grade, one MUST have:

1. A Master’s degree from a recognized University in a relevant field such as Accounting, Finance, or its equivalent;
2. A Bachelor’s degree from a recognized University in a relevant field such as Accounting, Finance, or Business Administration and;
3. Attained CPA (K)
4. Five (5) years’ experience three (3) of which MUST be at the level of Internal Auditor I or equivalent;
5. Have a supervisory course lasting not less than two (2) weeks cumulatively;
6. Shown unquestionable integrity.

The duties and responsibilities shall include but are not limited to:

1. Management of Purchasing/Supplies and Stock Control activities in their areas of operation; 
2. Coordinating Purchasing and Supplies activities within the section; 
3. Supervising staff assigned to perform in their areas of operation; 
4. Ensuring proper keeping of records and smooth flow of documents within the section and other Departments of the University; 
5. Receiving requisitions from users for the purchase of goods and services and confirming correct specifications and deliveries requested; 
6. Requesting for Quotations or Tenders from the suppliers; evaluating received quotations or tenders; 
7. Placing orders or arranging for contracts with selected suppliers and monitoring deliveries to ensure supplies do arrive as promised (order progressing); 
8. Checking received supplies and ensure they are correct to specifications and in good condition;
9. Counter-check supplier’s invoices with original Quotations or Tender documents and ensure original terms have been adhered to.

For appointment to this Grade, one MUST have:

1. A Bachelor’s degree in Supplies Management or relevant degree in Business Administration, Economics, or its equivalent from a recognized institution;
2. Six (6) years relevant work experience three (3) of which MUST have been in Grade 10;
3. Attained CIPS Level I;
4. Attained membership to Kenya Institute of Supplies Management or the Chartered Institute of Purchasing and Supply or equivalent;
5. Proficiency in computer applications with a detailed understanding of ERP;
6. Knowledge of Public Procurement and Assets Disposal Act 2015.

The duties and responsibilities shall include but are not limited to:

1. Assisting the Procurement Officer in the day-to-day management of purchasing and supplies functions;
2. Offer secretariat services to procurement Adhoc Committees;
3. Maintenance and management of inventories;
4. Conduct regular inventory audits to ensure stock levels are accurate;
5. Assisting the Procurement Officer in the disposal of obsolete materials and;
6. Any other duties and responsibilities assigned by their supervisors or Head of Section from time to time.

For appointment to this Grade, one MUST have:

1. A Bachelor in Supplies Management or relevant degree in Business Administration, Economics, or its equivalent from a recognized institution;
2. One (1) year of experience in a comparable position preferably in the Public Service or University setting;
3. Computer training relevant to the procurement function;
4. Be a member of the Kenya Institute of Supplies Management or equivalent;
5. Have knowledge of the Public Procurement and Assets Disposal Act, 2015;
6. ICT knowledge relevant to audit processes;
7. Knowledge of Public Procurement and Assets Disposal Act 2015.

The duties and responsibilities shall include but are not limited to:

1. Coordinating the formulation, implementation, and review of University policies and procedures to ensure that they are in line with the relevant laws and Government Circulars;
2. Advising on legal matters;
3. Ensuring compliance with Statutes, regulations, and procedures;
4. Vetting, reviewing, and negotiating contracts, leases, agreements, Memoranda of Understanding, and other legal documents;
5. Reviewing legal frameworks and advising on levels of compliance by the players;
6. Coordinating litigation management and ensuring adequate representation of the University;
7. Ensuring that requisite information and evidence on legal matters involving the University is compiled with and proper instructions issued;
8. Researching on legal issues pertaining to university matters;
9. Advising and implementing Alternative Dispute Resolution mechanisms.
10. Coordinating legal audits to measure the University’s level of compliance with various legal requirements, identify legal risks, and advise on mitigation measures.

For appointment to this Grade, one MUST have:

1. Served in the Grade of Legal Officer Grade 9 or equivalent for a minimum period of three (3) years;
2. Bachelor of Laws degree or equivalent qualification from a recognized institution;
3. Postgraduate Diploma in Law from the Kenya School of Law;
4. Been admitted as an Advocate of the High Court of Kenya with a valid practicing certificate;
5. Certificate in computer application skills;
6. Demonstrated professional competence and merit as reflected in work performance and results.