Senior Procurement Assistant II

Senior Procurement Assistant II
Reference Number: ADMIN/033/11/2025
Full-Time
Deadline
02 Feb 2026
Grade
Grade
7
Open Posts
Posts
1

Duties & Responsibilities

  1. Carrying out market survey and research;
  2. Carrying out disposal of stores and equipment in accordance to the laid down regulations and procedures;
  3. Coordinating the identification of unserviceable, obsolete and surplus stores and equipment for disposal;
  4. Providing secretariat services to the Disposal Committee;
  5. Coordinating periodic stock control;
  6. Consolidating periodic stores returns;
  7. Maintaining an up-to-date database of the University’s assets;
  8. Authorizing issuance of stores;
  9. Coordinating preparation and management of inventory control register;
  10. Implementing inventory and assets management techniques and approaches;
  11. Implementing asset management systems;
  12. Maintaining assets register, transfer and valuation;
  13. Complying with Procurement Regulation;
  14. Preparing periodic and annual supply chain management reports and returns;
  15. Participating in quality management and performance contracting processes; and
  16. Supervising assigned staff.

Required Qualifications and Competencies

For appointment to this grade, one MUST have:
  1. Six (6) years’ relevant cumulative work experience, three (3) of which that should have been at the grade of Procurement Assistant I or in a comparable position;
  2. Diploma in any of the following disciplines: Procurement, Procurement and Logistics, Procurement and Supply Chain Management, Purchasing and Supplies Chain Management or equivalent qualification from a recognized and accredited institution;
  3. Higher Diploma in any of the following disciplines: Procurement, Procurement and Logistics, Procurement and Supply Chain Management, Purchasing and Supplies Chain Management or equivalent qualification from a recognized and accredited institution will be an added advantage;
  4. Registered with relevant professional bodies; and
  5. Demonstrated merit and ability as reflected in work performance and results.
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APPLICATION PROCEDURES:

  1. All applications should be submitted with an Application Letter, a detailed Curriculum Vitae indicating academic qualifications, professional experience, academic leadership, list of publications, awards, scholarships, funding, membership to professional associations or bodies and linkages, valid email addresses, telephone contacts, copies of certificates, National ID, and other testimonials; These shall be uploaded at the relevant attachment sections within the OUK recruitment portal.
  2. Applicants with degrees from foreign Universities MUST attach letter(s) of recognition from the Commission for University Education (CUE) as part of the application document.
  3. Only shortlisted candidates shall be contacted and shall be required to ask three (3) of their referees to share references directly to the University using a system mechanism that shall be provided.
  4. Compliance with Chapter Six of the Constitution of Kenya will be upheld and any form of canvassing will lead to automatic disqualification.
Note that the Terms of Service will be either Permanent and Pensionable OR Contract, as shall be determined by the University Council.
Note

Open University of Kenya (OUK) is an equal opportunity employer and, therefore, applicants of either gender, youths, persons living with disabilities and those from marginalized areas are encouraged to apply. Interested applicants should submit their applications so as to be received on or before 2nd February, 2026.

All applications should be addressed to The Vice-Chancellor, Open University of Kenya, P.O. Box 2440-00606, Nairobi, Kenya and MUST be submitted online through the link provided at the University website and as per the instructions therein.